Voice recordings

The best recording tool is the one you actually start. Document Studio’s inline capture is built for moments when opening another app means losing the thread. Place the cursor where the audio belongs — under an interview section, inside meeting notes, beside a dictation heading — and record.

Because the clip is embedded, readers of the document can play the source without hunting links. That is especially useful when a teammate joins mid-project and needs the original customer voice, not only your paraphrase.

Use short, purposeful clips when possible. One recording per interview segment or agenda block is easier to transcribe, search, and reference than a three-hour monolith. Structure in audio pays off the same way structure in templates pays off for text.

Recordings are saved to the organisation library and remain attached in the document. That dual presence supports two jobs: the document is the narrative workspace; the library is the durable media store for reuse and audit.

Team permissions follow your CasperWasp organisation model. People who can open the document can work with the embedded clip according to your access rules. You avoid the classic failure mode where the only copy of a customer interview sits on one laptop.

When documents are duplicated or used as starters, think deliberately about whether audio should travel with them. Sensitive interviews may belong with a specific engagement doc rather than a reusable template. Organisation practice matters as much as product capability.

Speech-to-text is the natural next step. Transcribe while context is fresh, insert the transcript under the clip, then use AI writing tools to turn raw speech into structured sections. Quality review can flag missing decisions or owners before you share.

Not every recording needs a full verbatim transcript in the final export. Sometimes you keep the audio for evidence and write a tight summary. Sometimes you insert cleaned transcript excerpts as quotes. Document Studio supports both patterns because the clip and the text coexist.

For multilingual teams, a recording in one language can be transcribed and then translated as text. Keep human review in the loop for customer-facing or contractual interpretations of what was said.

Always follow consent and privacy expectations for your jurisdiction and customer agreements before recording. The product makes capture easy; your policies decide when capture is allowed.

Audio quality drives downstream transcription quality. Prefer quiet rooms, decent microphones, and one speaker at a time when you can. Label clips with who was present and what the session was for so teammates inherit context.

Treat recordings as sensitive business data. Limit share links appropriately, and do not paste confidential audio into contexts outside your CasperWasp organisation controls.